Privacy Policy

1. Introduction

Welcome to InterviewBee AI ("Company," "we," "us," or "our"). We respect your privacy and are committed to protecting it through our compliance with this Privacy Policy. This Policy describes the types of information we may collect from you or that you may provide when you use or interact with our AI-powered software and services ("Service"), and our practices for collecting, using, maintaining, protecting, and disclosing that information.

By accessing or using our Service, you agree to this Privacy Policy. If you do not agree with any part of this Policy, do not use the Service. This Policy is incorporated by reference into our Terms and Conditions.

2. Information We Collect

We collect various types of information, including:

2.1. Personal Information

• Account Data: When you register for an account, we may collect information such as your name, email address, username, password, and payment details. This includes information provided when you sign in using third-party authentication services (such as Google Sign-In), which may include your basic profile information as permitted by your privacy settings with that service.
• Contact Information: If you contact us or subscribe to our newsletters, we collect your email address or other contact details.

2.2. Usage Data

• Service Usage: We automatically collect information about how you access and interact with the Service, including IP address, browser type, device information, access times, and referring/exit pages.
• Cookies and Tracking: We may use cookies, web beacons, and other tracking technologies to collect information about your browsing activities and to provide certain features.

2.3. Content Data

• User-Provided Content: When you upload, submit, or create content using our Service (e.g., text, files, datasets), we process and store that content for operational and AI training purposes (see Section 4).
• Integration Data: With your permission, we may access and process data from third-party services that you connect to our Service (such as calendar information, contacts, or other application data) to provide integrated features and functionality. This is only done with your explicit consent and to enable features you have activated.

2.4. Anonymized or Aggregated Data

• We may anonymize or aggregate the information we collect so it does not identify you personally. We use anonymized or aggregated data to analyze usage trends, improve the Service, and for other lawful business purposes.

3. How We Use Your Information

We use the information we collect for various purposes, including:

Providing the Service:

• Creating and managing your account.
• Processing transactions and billing.
• Facilitating your use of our features, such as data uploads or AI-model outputs.
• Integrating with third-party services you've authorized (such as Google Calendar) to provide scheduling functionality and personalized features.

Improving and Personalizing the Service:

• Enhancing our AI Models by using anonymized or aggregated user data as part of training sets.
• Tailoring content and features to your usage preferences.

Communicating with You:

• Sending administrative information, such as changes to our policies, confirmations, or technical notices.
• Responding to your requests, questions, and feedback.

Marketing and Promotions:

• Sending promotional materials or newsletters about our products and services, if you opted in.
• You may opt out of receiving marketing communications at any time.

Compliance and Enforcement:

• Enforcing our Terms and Conditions and other usage policies.
• Preventing fraud, abuse, or illegal activities.
• Complying with legal obligations or responding to lawful requests by public authorities.

4. AI Model Training and Generated Content

4.1. Use of Content for AI Training

When you upload or create content ("Content") within the Service, you retain ownership of that Content. However, by using our Service, you grant us a license to process and analyze your Content for the purpose of training and improving our AI Models. We take steps to anonymize or aggregate Content where feasible.

4.2. Generated Content

Our AI Models may produce Generated Content based on user inputs. For more information on ownership and usage rights of Generated Content, refer to our Terms and Conditions.

5. Third-Party Integrations

Our Service offers integration with various third-party platforms and services, such as Google (for authentication and calendar functionality) and other service providers, to enhance your experience and provide additional functionality.

5.1. How We Use Third-Party Integrations

When you choose to connect our Service with third-party platforms:

• We request only the permissions necessary to provide our service features.
• We access your data from these services only with your explicit consent and for specific purposes related to our Service functionality.
• We may use authentication services (like Google Sign-In) to simplify your login experience.
• We may access calendar data to provide scheduling and calendar-related features within our Service.
• You can typically manage or revoke our access to connected services through your account settings on those platforms.

5.2. Third-Party API Policies

Our use of information received from third-party APIs (including Google APIs) adheres to each platform's developer policies and terms of service, including any applicable data use requirements.

5.3. Google Workspace API Data Usage Commitment

We explicitly affirm that data received from Google Workspace APIs (including Google Calendar data) is not used to develop, improve, or train generalized artificial intelligence (AI) and/or machine learning (ML) models. Such data is only used to provide and improve the specific functionality within our Service that you have authorized.

6. Cookies and Tracking Technologies

6.1. What Are Cookies?

Cookies are small text files placed on your device to collect standard internet log information and visitor behavior information.

6.2. Types of Cookies We Use

• Essential Cookies: Required for the operation of our Service (e.g., session management).
• Analytics Cookies: Help us understand how you use the Service, so we can improve user experience.
• Functional Cookies: Remember choices you make to enhance your user experience (e.g., language preference).
• Authentication Cookies: Maintain your logged-in status and remember your authentication preferences.
• Advertising Cookies (If Applicable): Used to display relevant ads based on your interests.

6.3. Your Choices

You can usually modify your browser settings to decline cookies or notify you when a cookie is being placed on your device. However, disabling cookies may limit your ability to fully utilize the Service's features.

7. Disclosure of Your Information

We do not sell or rent your personal information to third parties. We may share your information in the following situations:

Service Providers:

• We engage third-party companies to perform certain business-related functions (e.g., payment processing, analytics, hosting). These providers have access only to the information necessary to perform their tasks on our behalf and are contractually obligated to maintain its confidentiality.

Business Transfers:

• If we are involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction, subject to confidentiality agreements and this Privacy Policy.

Legal Obligations:

• We may disclose your information to comply with applicable laws or valid legal requests (e.g., court order, subpoena, or government demands).
• To protect our rights, property, or safety or those of our users or others.

With Your Consent:

• We may share your information for other purposes if you have provided your express consent.

8. International Data Transfers

We may process or store your personal information on servers located outside your country of residence, where data protection laws may differ from those in your jurisdiction. By using our Service, you consent to the transfer, storage, and processing of your information in such countries, subject to appropriate safeguards in accordance with applicable laws.

9. Data Security

We implement reasonable security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information and Content. However, no system is completely secure, and we cannot guarantee the absolute security of your data. You are responsible for keeping your account login credentials confidential.

10. Data Retention

We retain your personal information and Content for as long as your account is active or as needed to provide the Service. If you terminate your account, we will delete or anonymize your personal information, except where we are required to retain certain data for legal or legitimate business purposes. Backup copies may persist for a reasonable period as part of our disaster recovery processes.

11. Children's Privacy

Our Service is not intended for individuals under the age of 13, and we do not knowingly collect personal information from children. If we learn that we have inadvertently collected personal information from a child without verifiable parental consent, we will delete such information as soon as possible. If you believe we might have any information from or about a child, please contact us at social@interviewbee.ai.

12. Your Rights and Choices

Depending on applicable laws (e.g., GDPR, CCPA), you may have certain rights regarding your personal information, including:

• Access and Portability: Request a copy of your personal data.
• Rectification: Ask us to correct incomplete or inaccurate data.
• Erasure: Request deletion of your personal data (subject to legal exceptions).
• Restriction: Request to limit how we use your personal data.
• Objection: Object to certain types of processing or direct marketing.
• Withdrawal of Consent: Revoke consents at any time (processing prior to withdrawal remains lawful).
• Integration Management: Manage permissions granted to our Service through third-party platforms through your account settings on those platforms.

To exercise these rights, contact us at social@interviewbee.ai. We will respond within a reasonable timeframe and in accordance with applicable laws.

13. Third-Party Links and Services

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to read the privacy policies of any external sites or services you visit.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will provide notice (e.g., via email or by posting a prominent notice on our website). Continued use of the Service after such changes become effective constitutes acceptance of the revised Policy.